Hotel Job Level: 3 – Officer / Supervisory

Directly Reports to: Purchasing Manager

Indirectly Reports to: Project Manager (Onsite)

Assigned Department: Finance – Purchasing

Key Responsibilities

Job Summary 

In accordance with the policies, procedures, and standards of The Lind Hotels, the Purchasing Officer is responsible for the centralized procurement and logistical planning for the resort construction project. This role focuses on high-level contract negotiation, sourcing of major equipment (FF&E/OS&E), and managing the supply chain from Manila to the site. The role ensures that the procurement process is transparent, cost-effective, and fully aligned with the project’s financial goals.

Essential Duties and Responsibilities

• Manages the procurement of major construction materials and luxury hotel equipment from Manila-based or international suppliers. 
• Assist in negotiations with large-scale contractors and service providers, ensuring legal and financial compliance in coordination with Finance and Project Managers. 
• Coordinates the movement of goods from Manila to the resort, ensuring that shipping schedules align with construction milestones.
• Serves as the primary link between the Manila corporate office and the resort construction team to ensure all requisitions are processed accurately. 
• Analyzes market trends and conducts price comparisons to ensure the project benefits from the best possible rates without compromising quality. 
• Provides fast resolution for supply chain disruptions or contractual disputes that may affect project timeline. 
• Ensures all purchasing activities follow The Lind Hotels’ transparency and standards.

Required Qualifications

Required Skills and Qualifications

• Graduate of a bachelor’s degree in Management or any business-related course; 
• High level of proficiency in contract management and financial negotiation;
• Advanced planning and organizational skills to manage complex logistics; 
• Strong proficiency in Microsoft Excel and Purchasing systems; 
• Ability to coordinate remote with site-based teams effectively.

Experience

• Proven experience in hotel pre-opening and construction procurement;
• Experience in vendor management and logistics coordination;
• Minimum of 2-3 years’ experience in a specialized purchasing role.

Key Internal Relationships

• Hotel Employees
• Interacts with guests and individuals outside the hotel, including, but not limited to, current and potential clients, owning company representatives, suppliers, competitors and other members of the local community.